Build custom homes on budget and on schedule — without losing your nights to spreadsheets.
Custom home builds are 9–18 month operations with hundreds of selections, dozens of subs, and one owner who calls every Tuesday. ContractorFlow keeps every dollar, every spec, and every conversation in one place.
- Long-cycle project management
- Selections + allowances
- Draw schedules
- Owner portal
Built for custom home builders
Pre-configured catalog & workflow
- Custom home cost code structure
- Selection and allowance management
- Draw schedule templates (10-draw, 5-draw, milestone)
- Owner portal with progress photos, selections, schedule
- Subcontractor compliance and lien waiver workflow
- Warranty period tracking
4.8 / 5 · 247 verified contractor reviews
Capterra · G2 · Software Advice
Trusted by contractors across North America
Six places custom home margin disappears.
Problem
Owner-requested upgrades never get billed
On a long build, dozens of "while you're at it" requests pile up. Without disciplined change orders, you absorb them.
How ContractorFlow fixes it
Mobile change orders, signed at the site, added to next draw.
Problem
Allowances bust silently
Tile allowance was $8k. Owner picked $14k tile. Nobody told you until the invoice arrived.
How ContractorFlow fixes it
Allowance tracking with auto-billing of overages at selection time.
Problem
Sub schedules slip and cascade
Framer runs late → roofer can't start → drywall pushes → flooring delays.
How ContractorFlow fixes it
Dependency-aware schedule with cascade impact visible at one glance.
Problem
Owner calls every Tuesday for status
You spend an hour writing status updates. Owner still calls.
How ContractorFlow fixes it
Owner portal with daily photos, schedule, selections, and draw status. Calls disappear.
Problem
You don't know the real margin until close
Cost reconciliation happens at year-end. Five other builds have the same problem.
How ContractorFlow fixes it
Live margin per build, updated weekly with projected close.
Problem
Warranty tickets reopen jobs you closed
A year later, an owner has a warranty issue. You have no record of which sub did the work.
How ContractorFlow fixes it
Sub assignment, materials, and daily logs tied to every component — searchable forever.
Pre-construction → construction → close-out → warranty.
A custom home runs for a year. ContractorFlow runs it from contract to warranty expiration without dropping a thread.
- 1
Pre-construction & contract
Specs, plans, allowances, contract — all stored, all linked, all e-signed.
- 2
Schedule of values & draw schedule
AIA-style or milestone-based, set up once, billed on completion.
- 3
Selections workflow
Owner picks from allowance budgets. Overages billed at selection.
- 4
Build phase management
Daily logs, photos, inspections, sub coordination, change orders.
- 5
Owner portal updates
Daily photos auto-published. Schedule and draw status always current.
- 6
Close-out & turnover
Punch list, warranties, manuals, lien releases — packaged and delivered.
- 7
Warranty period tracking
Tickets opened, routed to the right sub, resolved, closed.
Built-in for custom home builders.
Selections & allowances
Track every selection against its allowance. Overages billed automatically.
Draw schedule management
Milestone-based or AIA. Photo + log evidence required to release.
Owner portal
Selections, schedule, photos, change orders, draw status — one branded portal.
Long-cycle job costing
WIP reporting, percent-complete, projected margin over multi-month builds.
Warranty management
Track every component, sub, and material. Open warranty tickets, route, resolve.
Spec home P&L
Track each spec home from land acquisition to sale. Net profit on disposition.
What custom home builders typically see in 6 months.
Aggregated from ContractorFlow custom-build customers. Source: internal benchmark, n=84.
+6.1 pt
margin per build
−72%
time on owner status calls
$184k
avg. recovered allowance overages / yr
11 weeks
shorter to first occupancy
“Selection overages used to disappear. Now they're billed the day the owner picks the tile. That alone covered our subscription twice over in the first month.”
Things contractors ask before signing up.
Honest answers. No marketing fog. If you have a question that isn\'t here, our team is on chat — staffed by people who\'ve actually run a contracting business, not a script.
Talk to a human
Most contractors get faster answers in a 20-minute live demo than reading a feature list. Pick a time that works.
Book a live demo- Jobber and Housecall Pro are excellent service-CRM products built for residential service trades. ServiceTitan is a heavy enterprise platform for large HVAC, plumbing, and electrical companies. ContractorFlow is a complete operating system built for general contractors, builders, remodelers, and growing trade businesses — including job costing, materials, payroll support, AR, and forward-looking cash flow that the service-CRMs don't handle. You don't need to bolt on QuickBooks for accounting or a separate estimating tool — it's all native.
Try ContractorFlow free for 30 days.
Keep the margin you find.
Most contractors find $8,000 to $25,000 in leaked margin during their first month on the platform — before they ever pay us a dollar. The trial is 30 full days, every feature, no card required.
- No credit card required
- Full setup in under 14 minutes
- Cancel anytime · Export your data
Built by people who\'ve run contracting businesses
Our founding team built and sold a $24M residential remodeling business before writing line one of code. ContractorFlow is the system we wished we had — built for people who actually swing the hammer or write the check.
1,847
contracting businesses
$2.1B
annual revenue managed
4.8/5
contractor rating
SOC 2
Type II certified