Stop juggling spreadsheets, sticky notes, QuickBooks, your scheduling app, and seven group texts. ContractorFlow connects every part of your business — leads, estimates, jobs, crews, materials, payroll, invoices, and profit — so you finally know what's happening.
Replaces
Jobber · Buildertrend · ServiceTitan · Housecall Pro · QuickBooks Time · Excel · Google Sheets · Trello · CompanyCam · paper job folders
Executive Dashboard
Lindholm Construction · This Month
$487,210
+12.4% vs. last month
28.6%
+3.1pt vs. last month
$18,430
−$6,200 vs. last month
34
+4 vs. last month
Job Profitability
Live margin per active job
Ortega Whole-Home Remodel
Bid $184,500 · Cost $112,408
Hennessey Kitchen + Bath
Bid $62,300 · Cost $48,902
Magnolia HOA Roofing (12 units)
Bid $248,000 · Cost $167,210
Carter HVAC Replacement
Bid $28,900 · Cost $23,640
Today's Schedule
Operational Attention
4.8 / 5 · 247 verified contractor reviews
Capterra · G2 · Software Advice
Trusted by contractors across North America
They lose money because information is scattered across spreadsheets, text messages, email, QuickBooks, the office whiteboard, and the foreman\'s head. ContractorFlow exists to fix one thing: you can\'t run a business you can\'t see.
You quoted it three weeks ago. Nobody followed up. The customer hired someone else last Thursday.
The job finished six weeks ago. The crew moved on. The invoice is still a sticky note on someone's monitor.
You bid 32% margin. Labor ran long. Two change orders never got signed. Final margin: 4%. You found out at year-end.
A crew member says they worked 9.5. The customer disputes. You have no GPS, no clock-in, no photo. You eat it.
Foreman didn't know the joists were already at the yard. He bought them again. They're still sitting in the truck.
You have no idea what cash looks like in 60 days. You're running your business by checking the bank account on Monday morning.
A typical 12-person contracting business leaks
$184,000 / year
in margin lost to operational fragmentation. Source: ContractorFlow internal customer audit, n=312.
Most contractor apps fix one slice — scheduling, or invoicing, or estimates. You end up with seven slices that don\'t talk to each other. ContractorFlow is built as one connected system from lead to profit.
One system
Contractor
Flow
Leads, CRM, intake forms, estimates, proposals, e-sign, automated follow-up.
Jobs, schedules, dispatch, crews, daily logs, change orders, mobile field app.
Catalog, allocations, purchase orders, vendors, equipment, tool tracking.
Timesheets, GPS clock in, crew productivity, payroll exports.
Invoicing, vendor bills, AR aging, collections, cash flow forecasting.
KPI dashboards, margin tracking, capacity planning, attention engine.
Every step inherits data from the last one. Estimates become jobs. Jobs become schedules. Schedules become labor hours. Labor hours become invoices. Invoices become profit. No re-entry. No reconciliation.
Step 1
Lead
CRM, source attribution, automatic follow-up sequences. Nothing falls through.
Step 2
Estimate
Templated assemblies, labor rates, material pricing, margin floor enforcement.
Step 3
Proposal
Customer opens, signs, and pays deposit. The job is created automatically.
Step 4
Job
Crews, calendars, work orders, daily logs, photos, change orders, customer comms.
Step 5
Materials
POs to vendors, deliveries to job, leftover materials returned to inventory.
Step 6
Labor
Timesheets flow to job costing and payroll. No more paper or spreadsheets.
Step 7
Invoice
Progress billing, retainage, ACH and card payments, AR aging, automated reminders.
Step 8
Profit
Margin tracking, variance, cash flow forecast, executive dashboards.
Lead
CRM, source attribution, automatic follow-up sequences. Nothing falls through.
Estimate
Templated assemblies, labor rates, material pricing, margin floor enforcement.
Proposal
Customer opens, signs, and pays deposit. The job is created automatically.
Job
Crews, calendars, work orders, daily logs, photos, change orders, customer comms.
Materials
POs to vendors, deliveries to job, leftover materials returned to inventory.
Labor
Timesheets flow to job costing and payroll. No more paper or spreadsheets.
Invoice
Progress billing, retainage, ACH and card payments, AR aging, automated reminders.
Profit
Margin tracking, variance, cash flow forecast, executive dashboards.
Six modules. One database. One login. Built so your sales team, your field crews, your bookkeeper, and your owner all see the same numbers in the same place.
Capture every lead. Quote every job. Close every proposal.
Lead Management
Pipeline, sources, scoring, ownership.
Estimating
Catalog-driven, margin enforced.
Proposals + E-Sign
Branded, trackable, signable.
Customer Communications
SMS, email, automated follow-up.
Review Generation
Trigger requests after job close.
Run every job, every crew, every day.
Scheduling & Dispatch
Drag-and-drop crew assignments.
Crew Management
Capacity, skills, certifications.
Daily Logs & Photos
Field documentation in seconds.
Work Orders & Tickets
Service work and project work.
Change Orders
Approved, signed, billed.
Track every dollar of material — before, during, after.
Material Catalog
Live pricing, vendors, units.
Purchase Orders
Request, approve, send, receive.
Vendor Management
Terms, bills, history.
Equipment & Tools
Assignments, maintenance, location.
Real hours. Real costs. Verified at the source.
Timesheets
Per job, per task, per crew.
GPS Clock In
Geo-verified, photo-verified.
Crew Productivity
Hours vs. estimate per job.
Payroll Exports
Gusto, ADP, QuickBooks, Paychex.
Know what you owe. Know what you're owed. Know what's coming.
Invoicing & Progress Billing
Milestones, retainage, draws.
Payments (ACH + Card)
In-platform processing.
AR Aging & Collections
Automated reminders, escalation.
Cash Flow Forecasting
13-week rolling forward view.
See the business clearly. Act before things go sideways.
Executive Dashboard
Revenue, margin, AR, capacity.
Margin Tracking
Per job, per crew, per service.
Attention Engine
Surfaces what needs your eyes.
Company Health Score
A single number for the business.
Most contractors find out a job lost money at year-end. By then it\'s nine other jobs too late. ContractorFlow tracks bid, committed cost, actual cost, and projected margin in real time, on every job, so you can catch the problem on day four — not month four.
Live margin per job
Bid vs. actuals updated every time someone clocks in or receives a PO.
Estimated cost-to-complete
Forecasts final margin so you know what the job will land at.
Variance alerts
Get pinged the moment labor hours, materials, or scope drift past threshold.
Change order discipline
No work continues until the change order is signed and added to the job.
Crew productivity
See which crews finish under estimate and which consistently run hot.
Job · #JOB-2841
3,200 sqft · Phase 2 of 3 · 47% complete
Bid
$184,500
Approved 3/04
Cost to date
$112,408
$87.4k labor · $25.0k mat.
Projected margin
39.1%
+2.6pt vs. bid
82% of budget consumed at 47% complete — ahead of schedule on cost.
Attention
Tile install (line 14 of estimate) was billed at $42/hr labor but is averaging $58/hr actual. Margin impact projected at −$1,840 if trend continues. Open variance →
13-Week Cash Flow
Lindholm Construction · Rolling forecast
Opening
$184,210
Today
Projected ending
$312,840
13 weeks out
Min projected
$94,420
Week 4
Week 4 minimum balance triggered an alert. Recommend pulling 2 receivables forward or pushing 1 vendor bill out.
ContractorFlow connects every invoice, vendor bill, payroll run, and PO into a single forward-looking cash flow. You see what\'s coming in, what\'s going out, and what\'s left — on a 13-week rolling basis.
Your crews don\'t need another app to ignore. ContractorFlow\'s field experience is designed for one tap, with gloves on, in the rain. Clock in, see today\'s job, log work, capture photos, sign change orders — and every action lands instantly in the office.
One-tap clock in
GPS verified. Photo verified if you want it. Geofenced to the job site.
Daily logs in 90 seconds
Voice-to-text notes. Photo uploads. Weather auto-captured.
Mobile change orders
Built, signed, billed — without anyone leaving the site.
Crew schedule on their phone
They see today, tomorrow, this week. Reschedules push automatically.
Works offline
Time, photos, logs sync the moment they're back in service.
Today · Wed Jun 4
Crew 2 · Ortega Remodel
Active Shift
02:47:32
412 Magnolia Ave · GPS verified
Current Task
Frame interior walls — Phase 2
Est: 14 hrs · Used: 11.2 hrs · 80%
Daily Log · Wed Jun 4
Ortega Remodel
☀️ 78°F · Light wind
Auto-captured 07:34 AM
On Site
Mike R., Carlos D., Jamie L., Drew K.
4 of 4 clocked in
Work Performed
Framed master bedroom and walk-in closet. Inspection passed. Started rough plumbing run for ensuite.
Purchase Order · PO-04210
PO Total
$8,412.40
Job Allocated
100%
JOB-2841
vs. Estimate
−$612
Auto-matched vendor bill
VB-7841 · $8,412.40 · Due 6/24 · 2% / 10 net 30
Delivery photo + signoff
Signed by C. Diaz on site · 4 photos attached
Material is usually the largest variable cost on a job. ContractorFlow connects your catalog, purchase orders, vendor bills, deliveries, and on-site usage into a single thread — so you know what was ordered, what was used, what came back, and what was wasted.
Live material catalog
Pricing, vendors, units, lead times — sourced from the vendors you actually buy from.
Purchase order workflow
Request from field, approve in office, send to vendor, receive on site.
Materials allocated per job
No more buying twice. No more rebar in the wrong truck.
Equipment + tool tracking
Who has it, where it is, when it's due for maintenance.
Vendor scorecards
On-time delivery, pricing trends, dispute rate.
The biggest hole in most contracting businesses isn\'t the work — it\'s the work that never happened. Estimates that didn\'t get followed up. Leads that didn\'t get a callback. Proposals that sat in someone\'s inbox until they hired the competition. ContractorFlow closes the holes.
Visual lead pipeline
Drag-and-drop kanban. Every lead has an owner and a next step.
Estimating from a catalog
Build a $40k bid in 15 minutes. Margin floors enforced.
Branded digital proposals
Customer opens, reads, signs, pays deposit — all from a phone.
Automated follow-up
Three-touch sequence by SMS + email. Stops the moment they respond.
Source attribution
Know whether Google, referrals, or your truck signs drive the most revenue.
Review generation
Trigger a review request the day after the final invoice is paid.
Sales Pipeline
$1.25M weighted · 84 open opportunities
New leads
12$184k
Pereira — Garage conversion
$22k · Google · 1d ago
Tran — Bath remodel
$14k · Referral · 2h ago
Anderson — Roof inspection
$0 · Truck sign · 6h ago
Estimating
8$362k
Driscoll — Custom home build
$418k · Walkthrough Tue
Magnolia HOA — 14 roofs
$284k · Bid due Fri
Carter — HVAC replace
$28k · Estimate sent
Proposal sent
6$208k
Hennessey — Kitchen+Bath
$62k · Opened 4× · 3d ago
Ramirez — Deck rebuild
$18k · Opened · 1d ago
Bentley — Whole-home reno
$184k · Sent 12h ago
Won
4$496k
Ortega — Whole-home reno
$184.5k · Deposit paid
Stein — Fence build
$8.4k · Deposit paid
Generic contractor software is a graveyard of half-fits. ContractorFlow ships with industry-specific configurations, catalogs, workflows, and KPIs — out of the box, tuned by working contractors in your trade.
Multi-trade jobs, subs, draws, retainage, AIA-style billing — all native.
Whole-home remodels · Additions · Light commercial · Custom builds
See General Contractors setup
Long-cycle projects, milestone draws, change-order discipline, owner portals.
Spec homes · Custom builds · Owner-financed projects
See Custom Home Builders setup
Selections workflow, allowance tracking, before/after photo library.
Kitchens · Baths · Whole-home reno · Historic restoration
See Remodeling & Renovation setup
Insurance jobs, supplements, EagleView integration, crew piecework, callbacks.
Residential reroof · Commercial flat · Storm restoration · Solar prep
See Roofing Contractors setup
Service tickets, maintenance plans, refrigerant logs, dispatch boards.
Install · Service · Maintenance plans · Light commercial HVAC
See HVAC Contractors setup
Permit tracking, panel schedules, change orders, service calls, EV install.
Residential service · Commercial buildouts · Service work · EV charger install
See Electrical Contractors setup
Service-flat-rate-and-T&M, dispatch, parts catalog, water-heater installs.
Service · New construction rough-in · Repipes · Drain & sewer
See Plumbing Contractors setup
Recurring maintenance contracts + project design-build, route optimization.
Maintenance routes · Hardscape design-build · Irrigation · Tree care
See Landscaping Companies setup
Not paid testimonials. Not stock photos. Real contractors who switched, what they fixed, what it cost them not to.
We replaced four tools and a stack of spreadsheets with ContractorFlow. We're closing the month four days faster and we finally know which jobs make money. The first month I saw real margin per job, I caught one I was breaking even on. Renegotiated and recovered $14k.
28%
increase in gross margin
4 days
faster monthly close
0
spreadsheets still in use
Dave Lindholm
Owner · Lindholm Construction
14 employees · Custom homes & remodels
We were losing two estimates a week to slow follow-up. ContractorFlow's automated touches caught customers we would've ghosted. Our close rate went from 22% to 41% in the first quarter. I haven't had to ask 'did anyone get back to that guy?' once.
41%
proposal close rate (was 22%)
$184k
additional won revenue in Q1
3 hrs
saved per sales rep per week
Renee Chase
GM · Cascade Roofing Co.
22 employees · Residential & insurance roofing
The GPS clock-in alone paid for the year. I caught $11k in time my crews were padding before I even finished the trial. Now my labor cost per job is exactly what I bid. Not 'close to.' Exact.
$11k
recovered labor (month 1)
18%
lower labor cost per ticket
2.3 hrs
gained per tech per day
Marcus Bell
Owner · Bayside HVAC
9 technicians · Residential HVAC service & install
Across 1,847 contracting businesses on ContractorFlow:
$2.1B
annual revenue managed
312k
jobs run to completion
4.8 / 5
average contractor rating
14 min
median time to first estimate
This is what most contractor operations actually look like today. Compare it to ContractorFlow — and ask yourself which one you\'re paying for in lost margin every month.
ContractorFlow
One platform
Traditional Operations
QuickBooks + spreadsheets + Jobber + Trello + texts
Lead → Estimate → Proposal
Job Operations
Materials & Procurement
Financial
Intelligence
Already using one of the others? See full ContractorFlow comparisons →
Start free 30-day trialNone of these are personal. They\'re structural. Every contracting business that grows past 5 employees runs into them. ContractorFlow exists to fix all six in one place.
Without job costing, last year's actual margin is a guess. So this year's bid is too. Most contractors bid the price the customer expects, not the price the work requires.
ContractorFlow fix
Live job costing → real historical margins → defensible bids.
Paper timesheets, group texts at end of week, "I think I worked nine," foreman reconstructs from memory. Multiply by 12 crew members. That's a salary.
ContractorFlow fix
GPS clock in → verified hours → costed to the job → paid → billed.
Without a material allocation system, the field doesn't know what's already ordered, what's already on site, or what's in the truck. So they buy it again.
ContractorFlow fix
POs → allocations → receiving → field visibility = one purchase per item.
Invoicing is "when I get to it." Aging is "I think Suzanne owes us." Collections is "someone should call her." 22% of contractor AR sits past 60 days.
ContractorFlow fix
Auto-trigger invoices on milestones → AR aging dashboards → automated reminders.
Owner says "while you're in there, can you also..." Crew does it. Nobody writes it up. Nobody signs it. Nobody bills it. The customer never expected to pay.
ContractorFlow fix
Field-signed change orders → automatically added to invoice → billed.
If your first look at real margin is at tax time, you can't fix anything. You're just reading the autopsy.
ContractorFlow fix
Executive dashboard → live margin → forward-looking cash flow → fix in-flight.
Honest answers. No marketing fog. If you have a question that isn\'t here, our team is on chat — staffed by people who\'ve actually run a contracting business, not a script.
Talk to a human
Most contractors get faster answers in a 20-minute live demo than reading a feature list. Pick a time that works.
Book a live demoMost contractors find $8,000 to $25,000 in leaked margin during their first month on the platform — before they ever pay us a dollar. The trial is 30 full days, every feature, no card required.
Built by people who\'ve run contracting businesses
Our founding team built and sold a $24M residential remodeling business before writing line one of code. ContractorFlow is the system we wished we had — built for people who actually swing the hammer or write the check.
1,847
contracting businesses
$2.1B
annual revenue managed
4.8/5
contractor rating
SOC 2
Type II certified